Write a less formal letter/email

                                How to write a less formal letter/email
                               

• Open: 

                 Dear Sir or Madam,

                 Dear Ms Mai, Dear Mr Ba...
                 Hi Saral,

• Give reason for writing

                 Just to let you know that.....

                 I am emailing you to....

•  Apologize

                 I really sorry but....

                 I am afraid that.....

• Offer/Request

                Would you like to....?

                Can I...?/Could you...?

                Would you mind if....?

• Recommend and Suggest

                You should/ought to...

                Why don't you....?

                How about...?

•   Give bad news/good news

               I am so happy because....

               Unfortunately,...

               The good/bad news is that.....

• Say when and where give details

               There is/are....

               It is at/starts at....

              You can get there by...

• Thank

              Thanks for....

              I am really grateful for....

• Close

             Look forward to seeing you/See you soon.

             Bye for now.

            All the best/Best wishes.

Example

            

             Hi Ngoc,

       

       I am really sorry about last week. I was really ill so I have to cancel my own party. Anyway, this is just to let you know that I'm now having my birthday party next Sunday. So the good news is that I can invite you again! Would you like to come?

       The party will be at my house and start at 7 pm. You can get to my house on the number 8 bus. Ask the driver to stop at Hoang Van Thu street and call me then.

       By the way thanks for the birthday present you sent. The shirt was a great fit! I'll wear it at the party. Look forward to seeing you on Sunday.

       Best wishes

        Lan 

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Write a formal letter/email

                                       Write a formal letter/email

• Open: 

                 Dear Sir or Madam,

                 Dear Ms Trang, Dear Mr Nam...

• Reason for writing

                I am writing to ...(request/inform/complain about...)

                I am writing in connection to....

                I am writing in response to...

• Referring to previous contact

                Thank you for your email/letter...

                Further to your letter dated...

                With regard to your letter dated...

• Give good/bad news

               We would be happy to...

               I would be delighted to...

               Unfortunately,...

• Refer to further contact

               I look forward to hearing from you.

               If you have any further questions, please to not hesitate to contact me.

               If you require any further information, please to not hesitate to contact me.

• Close

               Yours sincerely/ Best Regards

               Yours faithfully

               Best wishes

 

Example

         Dear Sir or Madam,

   I am writing in response to your advertisement for "The New Year In Viet Nam" in the December edition of the Young Student newspaper. 

   I have just finished my studies at school and have a place at University. Before I start my degree in Business and then pursue my career, I would like to take a gap year in order to increase my experience of the world.

   I would love to come to visit Viet Nam in this holiday to enjoy meeting friendly Vietnamese people and understand more about Vietnamese New Year customs. 

  I would be grateful if you could send me information about your organization and details how I can join 

       Your faithfully,

         Michel

      

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